ESSENTIAL FUNCTIONS AND PURPOSE (Job Description)
The Contract Administrator serves as the primary interface with the government to administer contracts and resolve contract issues, and is the authorized signature authority for all contract documents. Within broad objectives, the Contract Administrator performs in a professional position requiring a high level of technical knowledge and experience, demonstrates the ability to analyze complex problems and develop unique solutions, and is a recognized leader in one or more disciplines. Serves as a primary point of contact for customers.
POSITION DEMANDS (Education/Training)
• Typically has a BA/BS in Business Administration or a related academic field of study plus 2 years directly related experience or AA/AS plus 4 years directly related experience or 8 years directly related experience.
• Knowledge of contract requirements including Contract Data Requirement List, (CDRL), Federal Acquisition Regulations (FAR) and Defense FAR Supplement (DFARS) and Cost Accounting Standards (CAS).
POSITION DEMANDS (REQUIRED EXPERIENCE)
In depth knowledge of:
• Accounting practices as applied to procurement procedures and track funding applied to cost type and fixed price contracts
• Must have knowledge and experience with the FAR.
• Must understand and have experience with various government contract types including firm-fixed-price, and cost type contracts
• Must have strong computer and accounting skills as well as strong analytical, negotiating, and organizational capabilities
• Must have proficiency in writing and negotiating complex contractual terms and conditions in the government context
• Must have the ability to grasp and understand technical concepts and applications.
• Must be task oriented, self-motivated, and have the ability to multitask, work under pressure, meet deadlines, and work as a team player.
X Carrying Lifting X Walking
X Climbing Pulling X Must be able to go on vessels
Crawling X Sitting X Visual Requirements:
X Crouching X Standing
X Hearing Stooping Other:
X Kneeling X Talking
• The position of Contract Administrator reports to the Contracts Director.
• The position requires a close working relationship with Program Managers, Planners, Production Managers, Estimators, and Government Personnel.
• Have the ability to work independently with minimal supervision.
• This position has no direct reports.
• Review preliminary specifications, labor, and material estimates, subcontractor quotes, and current rates to develop independent pre-negotiation positions.
• Exercise considerable independent judgment in negotiating agreements and committing the company in the performance of the original contract and any changes thereto.
• Produce and maintain the hardcopy contracts file plus all documentation, reports, and correspondence required by law.
• Maintain a professional and cooperative working relationship with government agencies, subcontractors, and other employees in order to facilitate the timely completion of all contractual requirements.
• Demonstrate a continuous effort to improve operations, decrease turnaround time, streamline work processes, work cooperatively and jointly to provide quality and seamless customer service.
• Advise Project Managers on courses of action related to contract performance by interpreting contract clauses and government regulations.
• Work closely with Planning and Estimating Department to draft and finalize contract line items and all proposed changes.
• Develop pricing for and negotiate contract changes; new and growth work.
• Research contract/subcontract issues, disputes, and terms and conditions to determine responsibility.
• Originate all company correspondence of contractual significance and provide timely notification to the government of cost and funding limitations and coordinate pursuit of additional funding.
• Other responsibilities and duties as assigned.
• Accountable to the Contract Director for ship availability contractual requirements and obligations.
• Actions of this position have a direct impact on contract profitability.
• Regular, reliable attendance on-site is an essential function of the job.
• Work may require assignment to offsite locations.
• Work will mostly be performed in an air conditioned office, but the incumbent must be able to commute about the yard and on the ships undergoing repair.
• Must be willing to travel and have reliable transportation.
• Must be a U.S. citizen and qualify for a Common Access Card (CAC) and a security clearance.
• Regularly required to sit, use hands and fingers, handle or feel objects or controls, and to talk and hear.
• Must have good eye/hand coordination.
• The noise level in the work environment is usually moderate.
• Must be familiar with working in a naval-ship-work-environment and be able to go aboard marine vessels and the dry-dock, climb ladders, work in tanks and confined spaces, and wear personal protective equipment.
• These areas can be dirty, dusty, hot or cold, and noisy.
Please refer to the Hiring Company website for additional information on this category.