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Contracts Specialist (II or III)

Summary of duties – The Contracts Specialist (levels II or III) works in a fast-paced defense contractor environment and is responsible for cradle to grave management of assigned contracts/subcontracts. The Contracts Specialist will also be responsible for pricing of various contracts/subcontracts proposals. Specific description of duties • Monitor overall contractual performance to ensure compliance with Prism and Government requirements. • Gather data, organize, review and submit Task scope change documentation in conjunction with the Operations Department. • Review contract/task orders, interpret and communicate requirements to internal customers including Program Managers, Subcontracts Department, and Executive Leadership. • Monitor spending levels and coordinate with Program Manager and Financial Analysts to ensure Limitation of Cost/Funds correspondence is submitted. • Prepare daily, weekly, and monthly reports to ensure status of contract is communicated. • Coordinate and support the Operation, Subcontract and Purchasing Departments for contract and subcontractor requirements. • Ensure all required contractual information is provided to the Set-Up Department and verify accuracy for assigned contracts/subcontracts in Deltek CostPoint. • Accomplish closeout of assigned contracts/subcontracts. Work in conjunction with Subcontracts Department to ensure applicable Purchase Orders are closed out. • Ensure paper and electronic files are prepared and available for review and audit. • Performs other duties as assigned by the Director of Contracts. Additional Skills and Duties • Ensure compliance with company policies, disclosure statements, FAR, CAS, and solicitation requirements. • Prepare, submit, and negotiate cost proposals to government and/or Prime Contractors for current assigned contracts and subcontracts. • Draft/Develop cost narratives and pricing proposals in response to solicitations for new work. • Collect the necessary data to document pricing effectiveness. • Contribute to the development of winning business strategies as a key participant in price-to-win (PTW) strategy. • Participate in proposal Gate Reviews. • Develop pricing instructions for subcontractor proposals. • Manage labor category mapping to the requirements of the solicitation. Analyze adjustments for education and experience requirements. • Collaborate with the Operations Department to clarify the basis of estimates to include performing direct labor rate analysis, business cases, pricing reviews, and the negotiation process. • Support self-assessment audit activities. Education/Specialized Training • Bachelor’s Degree in Business Administration or related field • At least 10 years of proven contracts and pricing experience in DoD/AIT Installations arena • Deltek experience, CostPoint Version 8 a plus. • Extensive FAR/DFAR knowledge • Demonstrated experience with all contract types • Demonstrated experience with complex pricing strategies and structures • Experience with DCAA and DCMA audits and compliance, including Business System Reviews • Must be proficient in Microsoft Word, Excel, and SharePoint • Must be able to work independently and in a team environment • Full time position, some overtime and travel possible Security Clearance • Must possess or immediately obtain and maintain a CAC and SECRET security clearance. Physical/Environmental Job Requirements • Physical requirements may include the following: May require lifting up to 25 pounds. Company Overview: Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System. Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law. U.S. citizenship is required for most positions. If you need special assistance or an accommodation while seeking employment with us, please email hropportunities@prismmaritime.com or call: 757-460-8800. To Apply: Visit www.prismmaritime.com and click on Careers>Job Openings All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

Category: Contracts Lead


Information
Responsible for cradle to grave contract management and administration, to include:
• Ensure compliance with FAR/DFAR, applicable laws, statutes, regulations, contract terms and conditions, and/or company policies and procedures
• Assists with establishing and updating policies and procedures that affect the organization
• Evaluates, develops, negotiates, and submits all cost proposals to government and/or prime contract customers
• Administer assigned contracts/subcontracts to include all day-to-day activities
• Manage and supervise employees within the Contracts Department
• Oversee, negotiate, and execute all Contracts, Teaming Agreements, Memorandums of Understanding, Consulting Agreements, and Non-Disclosure Agreements
• Coordinate with Program Manager and Subcontracts Department for issuance of Requests For Proposals (RFPs) and accompanying terms and conditions for subcontractor support
• Accomplish closeout of assigned prime contracts and subcontracts
• Ensure paper and electronic files are prepared for review and audit
• Work cooperatively with Subcontracts, Accounting, Purchasing, and Operations Department
• Provide contract advice to the program team and monitor program performance for compliance to the contract
• Performs other duties as assigned


Degree/Experience MINIMUM Requirements:
• Bachelor’s Degree in Business Administration or related field
• At least 10 years of experience in DoD Contracting relating to AIT Installation support
• Extensive FAR/DFAR knowledge
• Experience with CPFF, T&M, and FFP types of contracts and subcontracts
• Experience with DCAA and DCMA audits and compliance
• Supervisory experience required
• Must be proficient in Microsoft Word, Excel, and Sharepoint
• Must be able to work independently on a full-time basis, with limited overtime and travel possible
• Must be able to obtain and maintain a SECRET security clearance
• Deltek experience preferred
Compensation
Depending on experience - 70-80K annually. This is an exempt position.
Education
Degree/Experience MINIMUM Requirements:
• Bachelor’s Degree in Business Administration or related field
• At least 10 years of experience in DoD Contracting relating to AIT Installation support
Qualifications
Degree/Experience MINIMUM Requirements:
• Extensive FAR/DFAR knowledge
• Experience with CPFF, T&M, and FFP types of contracts and subcontracts
• Experience with DCAA and DCMA audits and compliance
• Supervisory experience required
• Must be proficient in Microsoft Word, Excel, and Sharepoint
• Must be able to work independently on a full-time basis, with limited overtime and travel possible
• Must be able to obtain and maintain a SECRET security clearance
• Deltek experience preferred

Company Information

Prism Maritime, LLC
1416 Kelland Dr, Ste B
Chesapeake, VA 23320
Phone: 757-460-8800

Application Information