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Administrative Assistant I

Position Title: Administrative Assistant I

Work Location: Chesapeake, VA, In Office 

FLSA Status: Full-Time, Non-Exempt


Summary of duties – Support an executive, group, department, manager, or organization, handling administrative tasks, such as data entry, correspondence, organizing documents, filing, and supporting clerical-related solutions. Administrative Assistants use a computer to develop or work from spreadsheets or databases, create presentations, reports, and other business-related documents. Admin Assistants may be assigned to any variety of business area specific functions.  

 Specific description of duties may include –

  • Organizing paperwork from various departments and return to proper department for finalization.
  • Transfer paper-based records onto computerized systems
  • Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material.
  • Lends support with set-up and preparation of monthly progress reports, briefs, and technical reports as required.
  • Assists in the maintenance of project archives and lessons learned.
  • Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives.
  • Tracks current and past due material via excel.
  • Contacts vendors to ensure material is on schedule updating excel spreadsheet in the process.
  • Conducts work IAW established policies and procedures.
  • Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization’s mission, objectives, and goals.

Additional Skills and other Notes:  

Experience with:

  • Microsoft Office Suite
  • Proficient in Microsoft Excel
  • Data entry

Education / Specialized training –

  • HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful.
  • One-year administrative work experience. Previous Maritime Industry experience beneficial.

Security Clearance – N/A

Certification / Licenses (as required for the task being performed)

  • US Citizen
  • Valid Driver’s License
  • Certificate to support any Associates or Trade school accomplishments.

Physical/Environmental Job Requirements –

Physical requirements may include:

Lifting/moving up to and including 25 pounds

Company Overview:

Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA.  Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System. 

Prism Maritime is an EEO/AA employer.  We invite resumes from all interested parties without regard to sex/gender, gender identity/gender expression, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, genetic information, marital status, medical condition, age, ancestry, or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions. 

If you need special assistance or an accommodation while seeking employment with us, please email or call:  757-460-8800.

To Apply: Visit and click on Careers>Job Openings 

All applications are active for 90 calendar days.  After 90 days you must re-apply to still be considered for this position.