Subcontracts Manager

Position Title: Subcontracts Manager

Work Location: Chesapeake, VA

FLSA Status: Full Time, Exempt

REQ#24_010212

Summary of duties – The Subcontracts Manager’s responsibilities include the handling of routine or standard form contract agreements and related documentation in accordance with established contract policies and procedures. Requires a minimum of independent business judgment and a high degree of management attention. Works in a fast-paced defense contractor environment and is responsible for cradle to grave subcontract management and administration of assigned contracts.

Specific description of duties –

• Manage subcontract department staff in the day-to-day performance of their jobs

• Ensure company and subcontractors compliance with FAR/DFAR, applicable regulations, and/or company policies and procedures.

• Responsible for Contractor Purchasing System reviews

• Proposal phase subcontractor selection and planning

• Coordinate and support the various Prism Departments (Operations, Contracts, Accounting, Quality Assurance) regarding subcontractor oversight and requirements.

• Prepare, perform, and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination.

• Responsible for all facets of Subcontract Agreements and Purchase Order formation, negotiation, execution, administration, and closeout.

• Monitor subcontractor performance and track progress to ensure compliance with all subcontract terms and conditions including schedule and delivery, scope of work, and cost/price elements.

• Resolve issues regarding subcontractor performance, claims, and scope change requests.

• Maintain paper and electronic files for review and audit.

• Track and report small business achievement and goals.

• Coordinate subcontract requirements for company transition to a large business; act as a company Small Business Liaison Officer (SBLO); execute and track Small Business Subcontracting Plans and goals

• Maintain and track all subcontractor compliance records such as System for Award Management, insurance, government property, quality assurance records, or other required certifications.

• Monitor subcontractor spending levels to ensure Limitation of Funds. correspondence is submitted. Coordinate information with Program Managers/Financial Analysts.

• Prepare daily, weekly, and monthly reports to ensure status of subcontracts is communicated to Program Manager, Project Managers, Director of Contracts, Director of Supply Chain and Executive Leadership.

• Performs other duties as assigned by the Director of Supply Chain.

• Performs any other assignments or tasks as needed or requested by management to assist in accomplishing the organization’s mission, objectives and goals.

  Education / Specialized training-  

• Bachelor’s Degree in Business Administration or related field preferred 

• At least 10 years of subcontracts related experience in a DoD/AIT Installations area

• Deltek experience desired, but not required, CostPoint Version 8.1 a plus.

• Extensive knowledge of FAR/DFAR.

• Experience with CPFF, CPIF, FPI, T&M, and FFP contract types.

• Experience with DCAA and DCMA audits and compliance, including CPSR and Business System Reviews.

• Must be proficient in Microsoft Word, Excel, and SharePoint.

• Must be able to work independently or in a team environment.

• Full time position, some overtime and travel possible

   Security Clearance –

• Must be able to obtain and maintain a CAC and SECRET security clearance

• U.S. Citizenship Required

Company Overview:

Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA.  Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System. 

Prism Maritime is an EEO/AA employer.  We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.  U.S. citizenship is required for most positions. 

If you need special assistance or an accommodation while seeking employment with us, please email hropportunities@prismmaritime.com or call:  757-460-8800.

To Apply: Visit www.prismmaritime.com and click on Careers>Job Openings 

All applications are active for 90 calendar days.  After 90 days you must re-apply to still be considered for this position.