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Subcontract Administrator

Subcontract Administrator’s Essential Roles and Responsibilities: Drafts and negotiates complex, non-routine, contractual instruments of moderate to high risk Develops negotiation strategy and leads negotiation of complex, non-routine, contractual issues Prepares complex, non-routine, RFPs of moderate to high risk to the organization Reviews complex, non-routine solicitations of moderate to high risk to the organization and prepares response for proposals, bids, and contract modifications Analyzes significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies Analyzes new laws, regulations, and contract trends for potential impact on organizational goals and objectives Assists in the identification, development, and implementation of new contract policies and practices internally Coordinates communication and interaction with law, finance, and business team disciplines for resolutions of contract issues and processes Tracks all required deliverables, to include those for subcontracts and consultants to ensure compliance with the applicable agreement and any related Government or customer order Prepares monthly reports such as bookings report, contract status report, subcontract performance report, consultant status report, and proposal tracking report Ensures the accurate preparation, submittal and payment tracking of invoices for deliveries and services provided on contracts and orders Supports purchasing, programs, operations, and finance on matters requiring contract input Reviews all RFPs and RFQs, prepares exceptions or comments, and completes any required Representations and Certifications Prepares, tracks and assists with the negotiation all cost proposals and delivery orders related to Government or commercial customer contracts and orders Tracks and approves billings, as appropriate, to ensure they are within the rates and prices agreed upon and charged to the correct job number

Category: Sub Contracts Lead

Information
Responsible for all facets of subcontract management and administration, to include:
• Ensure company and subcontractors compliance with FAR/DFAR, applicable regulations, and/or company policies and procedures
• Prepare, perform, and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination
• Subcontract and Purchase Order formation, negotiation, administration, and closeout
• Monitor subcontractor performance and progress to ensure compliance with all subcontract terms and conditions including schedule and delivery, scope of work, and cost
• Resolves issues regarding subcontractor performance, claims, and changes
• Maintain paper and electronic files for review and audit
• Track and report small business achievement and goals
• Work closely with Contracts, Accounting, and Operations Department
• Performs other duties as assigned

Degree/Experience MINIMUM Requirements:
• Bachelor’s Degree in Business Administration or related field
• At least 8 years of related experience in DoD subcontracting relating to AIT Installation Support
• Working FAR/DFAR knowledge
• Experience with CPFF, T&M, and FFP types of contracts and subcontracts
• Experience with DCAA and DCMA audits and compliance
• Must be proficient in Microsoft Word, Excel, and Sharepoint
• Must be able to work independently on a full-time basis, with limited overtime and travel possible
• Must be able to obtain and maintain a SECRET security clearance
• Deltek experience preferred
Compensation
50-60K depending on experience
Education
Degree/Experience MINIMUM Requirements:
• Bachelor’s Degree in Business Administration or related field
• At least 8 years of related experience in DoD subcontracting relating to AIT Installation Support
Qualifications
Working FAR/DFAR knowledge
• Experience with CPFF, T&M, and FFP types of contracts and subcontracts
• Experience with DCAA and DCMA audits and compliance
• Must be proficient in Microsoft Word, Excel, and Sharepoint
• Must be able to work independently on a full-time basis, with limited overtime and travel possible
• Must be able to obtain and maintain a SECRET security clearance
• Deltek experience preferred