Controller

About us International Flooring & Protective Coatings, Inc. is a small business in Norfolk, VA. We are professional, agile and innovative. Duties of Controller Human Rescources: Maintain Compliance reports and various filings Review and stay informed on Local and Federal Labor and Tax Laws EEOC Administrator Prepare and review Internal EEOC Audits no less than 2x per year Work with 3rd Party administrator to stay compliant on AAP File EEOl reports and Vets4212 OFCCP Updates, BLS Updates US Census Files Review Unemployment claims and file appeals when necessary Oversee or assist in writeup and terminations when needed Handle any EEOC or wrongful termination claims, work with attorneys or consultants when necessary Review and approve policy changes PAYROLL: Review weekly In-house PR Processing and assist or fill in when necessary to run PR Prepare Quarterly & Annual PR Filings 940, 941, Futa, Suta, and State Withholdings Create and reconcile W2 and Prepare forms for upload to a third-party vendor for mailing Create and prepare Annual ACA 1096 forms for upload to third-party vendors for mailing Understand compliance withholding laws Assist with Certified P/R Assist with medical and child support forms and garnishments when needed Benefits: The administrator of all benefits Organize and Conduct Open Enrollments and ensure employees have completed elections Assist in explaining benefits and enrollment guidelines to employees Review and maintain 401k plan documents 401k Annual reconciliation, census, and reporting 5500 forms and ensure required notices are completed for Employees Approve 401k loans, distributions, and terminations Review and reconcile weekly contributions and 401k loan payments Official Fiduciary on the plan Prepare Censes for Insurance Renewals Work directly with brokers on determining annual benefit plan Reconcile and pay monthly insurance invoices Add and Terminate employees on the plan Reconcile benefit deductions and prepare refunds for terminated employees Assist employees with proof of insurance, STD claims, FMLA packages, and completing enrollment Maintain FSA, H.S.A, and Cobra programs Understanding HIPAA laws and completing required compliance training Insurance Administration Property, Liability, Auto, Equipment & Workmen's Comp: Prepare schedules for renewals Review and Maintain insurance policies and endorsements Reconcile and pay invoices for all coverages including monthly WC wires Prepare and reconcile WC audits Work directly with brokers on various matters such as audits Inform brokers of any additions or deletions NCCl.com/Worksheets, Maintain current EMR Maintain Corporate Filings, Memberships, and Updates as required: VA Swam Sam.gov WAWF/EDA CSPARS Login.gov Grants.gov VA DPOR Contractors License US Joint Certificate renewals SECC and annual filings Assistance to Owner: Make travel arrangements Organize and prepare personal financial statements annually Assist in payments for loans and/or utilities Maintain various medical records Organize and maintain various important documents In-house IT and computer software and assist in CMMC Cybersecurity: Set up and shut down emails for new and terminated users on servers and desktop computers Download software as required for employees In-house Sage 300CRE/Timberline expert and training Set up and approve roles of new users in accounting software Create reports and financial statements in the report designer Schedule and assist in software updates Fix or assist employees with email, printer, and other issues, resolve 90% of issues without using outside consultants Approve and install any new hardware devices or new computer equipment purchases Work directly with offsite IT consultant and software company as needed Working with 3rd party to create and maintain Nist-800-171 compliance Oversee Copier maintenance, review lease contracts and renewals Approve cellphone purchases, maintain contracts, and reconcile invoices Supervisor Office Staff: Review new applicants for office staff Hire and assist in training new administrators Work to ensure we have a good team of admins and support for the accounting department Oversee and Train accounts Rec, Collections, and Invoicing, and Deposits and posting of receipts Oversee Accounts Payable and fill in if needed Oversee PR processing and fill in to run weekly PR if necessary Perform staff reviews/evaluations Approve and schedule time off Miscellaneous: Amazon Business, eBay, PayPal purchases Approve office supply purchases Deal directly with Cell Phone company to approve or terminate lines Create Dropbox and Secure email portals when needed Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience level: 11+ years Physical setting: Office Schedule: Monday to Friday Ability to commute/relocate: Norfolk, VA 23502: Reliably commute or planning to relocate before starting work (Required) Work Location: In person