About us
International Flooring & Protective Coatings, Inc. is a small business in Norfolk, VA. We are professional, agile and innovative.
Duties of Controller
Human Rescources:
Maintain Compliance reports and various filings
Review and stay informed on Local and Federal Labor and Tax Laws
EEOC Administrator
Prepare and review Internal EEOC Audits no less than 2x per year
Work with 3rd Party administrator to stay compliant on AAP
File EEOl reports and Vets4212
OFCCP Updates, BLS Updates
US Census Files
Review Unemployment claims and file appeals when necessary
Oversee or assist in writeup and terminations when needed
Handle any EEOC or wrongful termination claims, work with attorneys or consultants when necessary Review and approve policy changes
PAYROLL:
Review weekly In-house PR Processing and assist or fill in when necessary to run PR
Prepare Quarterly & Annual PR Filings 940, 941, Futa, Suta, and State Withholdings
Create and reconcile W2 and Prepare forms for upload to a third-party vendor for mailing
Create and prepare Annual ACA 1096 forms for upload to third-party vendors for mailing Understand compliance withholding laws
Assist with Certified P/R
Assist with medical and child support forms and garnishments when needed
Benefits:
The administrator of all benefits
Organize and Conduct Open Enrollments and ensure employees have completed elections
Assist in explaining benefits and enrollment guidelines to employees
Review and maintain 401k plan documents
401k Annual reconciliation, census, and reporting 5500 forms and ensure required notices are completed for Employees
Approve 401k loans, distributions, and terminations
Review and reconcile weekly contributions and 401k loan payments
Official Fiduciary on the plan
Prepare Censes for Insurance Renewals
Work directly with brokers on determining annual benefit plan
Reconcile and pay monthly insurance invoices
Add and Terminate employees on the plan
Reconcile benefit deductions and prepare refunds for terminated employees
Assist employees with proof of insurance, STD claims, FMLA packages, and completing enrollment Maintain FSA, H.S.A, and Cobra programs
Understanding HIPAA laws and completing required compliance training
Insurance Administration Property, Liability, Auto, Equipment & Workmen's Comp:
Prepare schedules for renewals
Review and Maintain insurance policies and endorsements
Reconcile and pay invoices for all coverages including monthly WC wires
Prepare and reconcile WC audits
Work directly with brokers on various matters such as audits
Inform brokers of any additions or deletions
NCCl.com/Worksheets, Maintain current EMR
Maintain Corporate Filings, Memberships, and Updates as required:
VA Swam
Sam.gov
WAWF/EDA
CSPARS
Login.gov
Grants.gov
VA DPOR Contractors License
US Joint Certificate renewals
SECC and annual filings
Assistance to Owner:
Make travel arrangements
Organize and prepare personal financial statements annually
Assist in payments for loans and/or utilities
Maintain various medical records
Organize and maintain various important documents
In-house IT and computer software and assist in CMMC Cybersecurity:
Set up and shut down emails for new and terminated users on servers and desktop computers Download software as required for employees
In-house Sage 300CRE/Timberline expert and training
Set up and approve roles of new users in accounting software
Create reports and financial statements in the report designer
Schedule and assist in software updates
Fix or assist employees with email, printer, and other issues, resolve 90% of issues without using outside consultants
Approve and install any new hardware devices or new computer equipment purchases
Work directly with offsite IT consultant and software company as needed
Working with 3rd party to create and maintain Nist-800-171 compliance
Oversee Copier maintenance, review lease contracts and renewals
Approve cellphone purchases, maintain contracts, and reconcile invoices
Supervisor Office Staff:
Review new applicants for office staff
Hire and assist in training new administrators
Work to ensure we have a good team of admins and support for the accounting department Oversee and Train accounts Rec, Collections, and Invoicing, and Deposits and posting of receipts Oversee Accounts Payable and fill in if needed
Oversee PR processing and fill in to run weekly PR if necessary
Perform staff reviews/evaluations
Approve and schedule time off
Miscellaneous:
Amazon Business, eBay, PayPal purchases
Approve office supply purchases
Deal directly with Cell Phone company to approve or terminate lines
Create Dropbox and Secure email portals when needed
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Experience level:
11+ years
Physical setting:
Office
Schedule:
Monday to Friday
Ability to commute/relocate:
Norfolk, VA 23502: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person