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Subcontracts Administrator II

Position Title: Subcontracts Administrator II Work Location: Chesapeake, VA FLSA Status: Full-Time, Non-Exempt REQ# 19_081605 Position Summary — Prism Maritime is seeking a Subcontracts Administrator II to work in a fast-paced defense contractor environment. Responsible for cradle to grave subcontract management of assigned contracts supporting Chesapeake, VA operations. Specific description of duties: Ensure company and subcontractors compliance with FAR/DFAR, applicable regulations, and/or company policies and procedures Coordinate and support the various Prism Departments (Operations, Contracts, Accounting, Quality Assurance) regarding subcontractor oversight and requirements Prepare, perform, and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination Responsible for all facets of Subcontract Agreements and Purchase Order formation, negotiation, execution, administration, and closeout Monitor subcontractor performance and track progress to ensure compliance with all subcontract terms and conditions including schedule and delivery, scope of work, and cost/price elements Resolve issues regarding subcontractor performance, claims, and scope change requests Maintain paper and electronic files for review and audit Track and report small business achievement and goals Monitor subcontractor spending levels to ensure Limitation of Funds correspondence is submitted. Coordinate information with Program Managers/Financial Analysts. Prepare daily, weekly, and monthly reports to ensure status of subcontracts is communicated to Program Manager, Project Managers, Director of Contracts, and Executive Leadership Performs other duties as assigned by the Director of Contracts Education/Specialized Training Bachelor’s Degree in Business Administration or related field At least 4 years of subcontracts related experience in DoD/AIT Installations arena Deltek experience required, CostPoint Version 7.1 a plus. Extensive FAR/DFAR knowledge Experience with CPFF, CPIF, FPI, and FFP contract types Experience with DCAA and DCMA audits and compliance, including CPSR and Business System Reviews Must be proficient in Microsoft Word, Excel, and SharePoint Must be able to work independently or in a team environment Travel: Full time position, some overtime and travel possible Security Clearance Must be able to obtain and maintain a CAC and SECRET security clearance U.S. Citizenship Required Physical/Environmental Job Requirements Physical requirements include the following: Lifting/moving up to and including 50 pounds Routinely climbing several flights of stairs Performing tasks in confined space Our work is primarily onboard naval vessels that may include variables of physical activity, i.e. stooping, climbing, walking, etc. In performing these duties, you may be required to work outdoors. You will experience temperature variations, extremely loud noises and other physical hazards. Company Overview: Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System. Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law. U.S. citizenship is required for most positions. If you need special assistance or an accommodation while seeking employment with us, please email hropportunities@prismmaritime.com or call: 757-460-8800. To Apply: Visit www.prismmaritime.com and click on Careers>Job Openings All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

Category: Contracts Lead


Information
Responsible for cradle to grave contract management and administration, to include:
• Ensure compliance with FAR/DFAR, applicable laws, statutes, regulations, contract terms and conditions, and/or company policies and procedures
• Assists with establishing and updating policies and procedures that affect the organization
• Evaluates, develops, negotiates, and submits all cost proposals to government and/or prime contract customers
• Administer assigned contracts/subcontracts to include all day-to-day activities
• Manage and supervise employees within the Contracts Department
• Oversee, negotiate, and execute all Contracts, Teaming Agreements, Memorandums of Understanding, Consulting Agreements, and Non-Disclosure Agreements
• Coordinate with Program Manager and Subcontracts Department for issuance of Requests For Proposals (RFPs) and accompanying terms and conditions for subcontractor support
• Accomplish closeout of assigned prime contracts and subcontracts
• Ensure paper and electronic files are prepared for review and audit
• Work cooperatively with Subcontracts, Accounting, Purchasing, and Operations Department
• Provide contract advice to the program team and monitor program performance for compliance to the contract
• Performs other duties as assigned


Degree/Experience MINIMUM Requirements:
• Bachelor’s Degree in Business Administration or related field
• At least 10 years of experience in DoD Contracting relating to AIT Installation support
• Extensive FAR/DFAR knowledge
• Experience with CPFF, T&M, and FFP types of contracts and subcontracts
• Experience with DCAA and DCMA audits and compliance
• Supervisory experience required
• Must be proficient in Microsoft Word, Excel, and Sharepoint
• Must be able to work independently on a full-time basis, with limited overtime and travel possible
• Must be able to obtain and maintain a SECRET security clearance
• Deltek experience preferred
Compensation
Depending on experience - 70-80K annually. This is an exempt position.
Education
Degree/Experience MINIMUM Requirements:
• Bachelor’s Degree in Business Administration or related field
• At least 10 years of experience in DoD Contracting relating to AIT Installation support
Qualifications
Degree/Experience MINIMUM Requirements:
• Extensive FAR/DFAR knowledge
• Experience with CPFF, T&M, and FFP types of contracts and subcontracts
• Experience with DCAA and DCMA audits and compliance
• Supervisory experience required
• Must be proficient in Microsoft Word, Excel, and Sharepoint
• Must be able to work independently on a full-time basis, with limited overtime and travel possible
• Must be able to obtain and maintain a SECRET security clearance
• Deltek experience preferred

Company Information

Prism Maritime LLC
1416 Kelland Dr., Ste B
Chesapeake, VA 23320
Phone: 7574608800

Application Information